The Pettisville Schools Organizational meeting was held at 7 a.m. on January 7, 2021 with last year’s president, Brent Hoylman, calling the meeting to order and conducting elections. He also presented “exemplary leadership certificates of appreciation” to members of the Board of Education.
The Board re-elected Brent Hoylman as President and Brent King as Vice President. The VP will continue to serve as legislative liaison to Ohio School Board’s Association.
The following thirteen items were approved:
•Board member stipend is set at $50 per meeting up to a maximum of 24 meetings per year.
•Board members may receive a stipend of $60 per day for attendance at sessions three hours or less and $125 for sessions longer than three hours when such sessions are sponsored by support organizations (Including but not limited to OSBA, BASA, OASBO, ODE, OSFC, NwOESC, State Auditor, and PLS) relating to education and public schools.
•Meeting time for the board is set at 7:00 PM on the second Monday of the month. The November meeting will be the first Monday of the month. Summer meetings (June, July, and August) will start at 8 PM.
•The treasurer bond will be continued at $50,000.
•The board service fund is set at $4,500. This fund supports board member attendance at conferences and costs as well as attendance at seminars and other meetings.
•The Pettisville Local Board of Education authorizes participation in all appropriate federal title programs, including ESSA, the REAP program and any other federal programs for which we may qualify.
•The board assigns the following duties to the superintendent, in addition to the traditional duties noted in the job description: Purchasing agent, Title IX Coordinator, and Asbestos Designated Person.
•The board authorizes the superintendent: To employ persons on a temporary basis, to be acted upon at the next meeting; To approve travel within the limits of appropriations; On behalf of this Board, to accept resignations which have been submitted by employees during times when this Board is not in session, subject to ratification by this Board; provided however, that upon ratification by this Board, such resignations shall be deemed effective as of the date and time of the Superintendent’s acceptance; To enter into collective and individual agreements with Ohio Colleges and Universities (re College Credit Plus) on behalf of the Board of Education.
•The board authorizes the treasurer to invest any available interim funds and to pay the bills, within the limits of appropriations when goods or services have been satisfactorily received.
•The treasurer is to request an advance draw on collected taxes.
•The board authorizes the high school principal to act in place of the superintendent in the nomination of employee candidates when the superintendent’s action would be a violation of section 2921.42. (Deals with superintendent’s relatives)
•Allocate interest from the depository accounts. The monthly interest from the districts’ depository accounts shall be distributed based on the percentage of the fund balance to the total balance of all funds
•Approve the following authorization of meals, refreshments and gifts for employees and others: The board of education values the commitment and dedication of its employees and others who have served or represented the school well; and from time to time may wish to recognize those efforts with special tokens, meals or gifts.
The board is supportive of these efforts and authorizes the superintendent to approve expenditures to support those activities. Examples and amounts expended may include, but not be limited to the following: Meals for staff on appropriate occasions, such as opening day, in-service meetings, after school and before school meetings, and special events; Refreshments (rolls, coffee, drinks, donuts) at in-service or staff meetings; Light refreshments at events planned for members of the public such as the “Bird Perch Community Hour” or similar gatherings; Years of service recognition for staff members, typically on 5 year intervals; Retiree recognition; Special recognition events (examples include honorary blackbirds, recognizing alumni accomplishment, special team anniversaries, etc.); Employee and board retirements; Promotional prizes/door prizes for special events or in-service sessions; Flowers or tokens of support for employees, board of education members, or their families, in case of illness or death in the family. Cost: While the cost of meals and refreshments will vary based on the occasion, individual recognition gifts, plaques, flowers, or awards typically will not exceed the $100-$140 range per occasion. Deviation from the listed amounts may be authorized by the superintendent.
With no further business, the meeting adjourned.